Privacy Policy
Privacy Policy
Last updated: 13/11/2025
1. Introduction
The Accounting Collective LLP (“we”, “us”, “our”) is a firm of Chartered Accountants registered in the United Kingdom. We are committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are the data controller of any personal data we process about you.
2. Contact Details
Data Controller: The Accounting Collective LLP
Registered Address: Studio 8, 229 Shoreditch High St, London, E1 6PJ
Email: hello@theaccountingcollective.co.uk
Website: www.theaccountingcollective.co.uk
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the details above.
3. What Information We Collect
We may collect and process the following categories of personal data:
Identity Data: name, title, date of birth, and gender.
Contact Data: postal address, email address, and telephone numbers.
Financial Data: bank account details, tax information, and payroll details.
Business Information: company name, registration details, and accounting records.
Technical Data: IP address, browser type, and information about how you use our website.
Marketing Preferences: your consent to receive updates or newsletters.
We may also process special category data (e.g., health data) where relevant to payroll or employment-related services, and only where permitted by law.
4. How We Collect Your Data
We collect personal data in the following ways:
Directly from you (for example, via forms, email, or phone).
From publicly available sources (e.g., Companies House, HMRC).
From third parties (e.g., your employer, professional advisers, or service providers).
Automatically, when you use our website (through cookies or analytics tools).
5. How We Use Your Personal Data
We use your data for the following purposes:
To provide accounting, tax, audit, and business advisory services.
To comply with legal and regulatory obligations (e.g., anti-money laundering checks).
To manage our client relationship and respond to enquiries.
To send administrative information (e.g., engagement letters, invoices).
To improve our services and website functionality.
To send marketing communications (only with your consent).
We will only process your personal data where we have a lawful basis to do so, including:
Contractual necessity – to perform our professional services.
Legal obligation – to comply with laws and regulations.
Legitimate interest – to operate and develop our business responsibly.
Consent – where you have explicitly agreed (e.g., for marketing).
6. Data Sharing
We may share your personal data with trusted third parties, including:
HMRC and other government or regulatory bodies.
Professional service providers (e.g., IT, cloud storage, or legal advisers).
Subcontractors or consultants assisting with our professional services.
Our professional indemnity insurers and auditors.
All third parties are required to handle your data securely and in compliance with data protection legislation.
7. International Transfers
If your personal data is transferred outside the UK, we will ensure appropriate safeguards are in place — such as approved standard contractual clauses or other lawful mechanisms — to protect your information.
8. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting obligations.
Typically, this means retaining records for at least 6 years after the end of our engagement, or longer where required by law.
9. Your Data Protection Rights
Under the UK GDPR, you have the following rights:
Access – request a copy of your personal data.
Rectification – correct inaccurate or incomplete information.
Erasure – request deletion of your data (“right to be forgotten”).
Restriction – limit processing of your data.
Data portability – obtain and reuse your data for your own purposes.
Objection – object to processing based on legitimate interests or direct marketing.
Withdraw consent – where processing is based on consent.
To exercise any of these rights, please contact us at hello@theaccountingcollective.co.uk.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled:
www.ico.org.uk
10. Data Security
We have implemented appropriate technical and organisational measures to safeguard your personal data from loss, misuse, unauthorised access, disclosure, or alteration.
Access to your data is limited to employees, partners, and authorised contractors who need it for legitimate business purposes.
11. Cookies and Website Tracking
Our website uses cookies and similar technologies to enhance functionality and analyse site traffic. For more information, please see our Cookie Policy.
You can manage or disable cookies through your browser settings at any time.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with an updated “last revised” date. We encourage you to review this policy regularly to stay informed.
The Accounting Collective LLP
Studio 8, 229 Shoreditch High St, London, E1 6PJ
hello@theaccountingcollective.co.uk
www.theaccountingcollective.co.uk